DETAILS

January

Read all the material that is sent to you. The more you know what will be happening at YC Manitoba and why, the better you can inform others.
Familiarize yourself with the YC Manitoba website, especially the registration section. (www.ycmanitoba.com)
Share the Vision.
Show the YC Manitoba Promo Video to your youth and young adults.
Distribute the YC Manitoba brochures.
Hang the YC Manitoba poster in highly visible areas.
Get help! Appoint a transportation coordinator, fundraising director and a YC Manitoba accountant.
Outline your fundraising strategy. Choose at least one fundraiser for every month.
Determine transportation to and from YC Manitoba.
Determine how much you need to save per week to get all of your delegates to YC Manitoba. Don't forget to raise $$$ for chaperones too!
Here's a thought - "meals on wheels". Prepare your lunches to eat on the bus to save some $.
Make hotel reservations.
Determine who will be your group chaperones. We strongly suggest a ratio of 7 youth to one adult or young adult.
Ask your senior pastor to announce YC Manitoba periodically. He could also announce you and let you make the announcement.

February

February Fundraiser(s)
Take advantage of the Early bird registration. Registration opens February 19, 2009.
Set goals... "We're bringing 60 youth to YC Manitoba!"
Have a registration table set up in the church foyer or other meeting places and register after the services.
Make telephone calls. Some people need to be given a personal invitation. You can do it... we can't. Many people are hurting and hiding. Sometimes you need a reason to call students.

March

March Fundraiser(s)
Remember the Earlybird registration ($110) deadline is on March 10, 2010.
Keep the vision before the youth... Repetition with variety is the key to enthusiasm.
Challenge new youth to join the gang who are already on their way to YC Manitoba.
Join us in praying for YC Manitoba.

April

Regular Registration ($120) date deadline is March 31, 2010. After this time the rate will go to $135 and will only be accepted on-line or onsite.
April Fundraiser(s)
Compile a final details package for all YC Manitoba delegates and their parents. Include information on money matters, attire, advice, and rules.
Schedule an YC Manitoba testimony/church service for the middle of June.
Last Chance Rate – ($135) – Must register online or submit registration and full payment to our office by mail or fax on or before April 26, 2010. After April 26 you must register online or onsite. Onsite registration begins at 3pm at Church of the Rock
Give parents a way to contact you in an emergency. Let them know where you are staying with the phone number. You should also have a list of how to get in touch with parents over the weekend in case of an emergency.
On site registration begins at 3:00pm on April 30, 2010 at the Church of the Rock.
Plan follow-up activities with youth who attended YC Manitoba.